Tuesday, May 18, 2021
4:00-6:00 PM
The VSTA will be holding it’s 2021 AGM on Zoom and voting will be managed by the BCTF.
Helpful documents to guide you through the meeting:
The Zoom meeting room will open at 3:30 PM and members may join at any time during the meeting. Please remember that only registered members will receive ballots to vote.
AGENDA
The VSTA acknowledges that we work and live on the unceded joint traditional territory of the ʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh) Nations.
1. Adoption of Agenda
MOTION: Treena Goolieff / Terry Stanway
THAT the agenda be adopted.
2. Approval of Minutes of May 25, 2020
MOTION: Treena Goolieff / Terry Stanway
THAT the minutes of May 25, 2020 be approved.
3. Receipt of Annual Reports
MOTION: Treena Goolieff / Terry Stanway
THAT the Annual Reports be received.
4. VSTA-Salary Indemnity Fund (SIF) Proposed Budget for 2021-2022
MOTION: John Silver / Treena Goolieff
THAT the VSTA-Salary Indemnity Fund (SIF) Statement of Estimated Income and Expenditures to July 31, 2021 and proposed budget for 2021-2022 be adopted.
VSTA-Salary Indemnity Fund (SIF) Proposed Budget for 2021-2022 (posted in MyVSTA member portal)
5. Audited Financial Statements for Year Ended July 31, 2020
MOTION: John Silver / Treena Goolieff
THAT the audited financial statements for the year ended July 31, 2020 be adopted.
Audited Financial Statements for Year Ended July 31, 2020 (posted in MyVSTA member portal)
The audited financial statements report on the Association’s finances for the previous fiscal year, in this case, the year commencing on August 1st, 2019 and ending on July 31st, 2020. (The fiscal year for the BCTF and its locals is chosen to overlap the school year.) The audited statements must be accepted by the membership by way of a motion at the AGM. The audit was completed in the Fall by an audit team from Hedden Chong LLP and the statements have been reviewed and recommended to the membership for approval by the Finance Committee, Executive Committee, and Council.
6. VSTA Proposed Budget for 2021-2022
MOTION: John Silver / Treena Goolieff
THAT the VSTA proposed budget for 2021-2022 be adopted as recommended by the VSTA Executive and Council.
VSTA Proposed Budget for 2021-2022 (posted in MyVSTA member portal)
Based on our internal line item accounts, the VSTA Budget delineates our expected revenue and expenses. It is passed by the Executive Committee and Council for recommendation to the membership at the AGM. In order to meet deadlines for approval by both the Executive Committee and Council, with the assistance of Kim, the Finance Committee starts work on the budget in January. This work continues until early March. The estimates that make up the budget are based on our experience with each of the revenue and expense categories and the information available to the Finance Committee at the time.
7. Appointment of Auditors for Year Ending July 31, 2021
MOTION: John Silver / Treena Goolieff
THAT the firm Hedden, Chong LLP Chartered Accountants be appointed auditors for the year ending July 31, 2021.
8. Election of Executive Committee 2021-2022
List of Candidates and Candidate Statements
Nominations will be accepted from the floor.
Each ballot will run in succession. Ballots typically stay open for 2-3 minutes. Once the majority of votes are cast, a 30 second warning will be announced before closing the vote. The results are instantaneous and will be relayed to the scrutineers before successful candidate(s) are announced.
9. Endorsement of VTF Officers for 2021-2022
MOTION: Treena Goolieff / Terry Stanway
THAT the following persons, by virtue of their election to the Executive of the VSTA, be appointed as Officers of the Vancouver Teachers’ Federation for 2021-2022: (Names of elected President, 1st Vice-President, 2nd Vice-President, Treasurer, 3 Local Representatives).
10. By-Law 6.4 Amendment
Note – By-Law 11.1: Motion requires three-quarter majority to pass.
MOTION: Treena Goolieff / Terry Stanway
THAT “and shall specify the object of said meeting” in 6.4 of the Constitution and By-Laws be replaced with “and shall include the agenda and all motions to be debated”.
Proposed By-Law 6.4 as amended:
6.4 Notice of General meetings shall be given in writing at least 14 days prior to the meeting and shall include the agenda and all motions to be debated.
11. Adjournment
MOTION: Treena Goolieff / Terry Stanway
THAT the meeting be adjourned.
